Book Your Event

Three steps, and the terms are all on this page.

How it works

1

Choose your date and your hours

The calendar shows the days that are open, from a month out. Pick your day, whether you want four hours or eight, and tell us how many are coming. If you need longer than the block, up to three hours can be added.

2

Sign, then pay the deposit

Signing the booking form takes the date off the calendar there and then and holds it for one hour. Your booking file arrives by email right away, with the full agreement to sign and the deposit to pay: 10% of the total including tax, by card. It is not refundable. Once both are done the date is yours; if the hour passes first, the hold ends and nothing is owed. The balance is charged automatically to the same card thirty days before the event.

3

An introduction and planning call

Once the date is yours, you can pick a time for us to call, to hear about your event and answer any questions.

Before you book

Hold your date

Two pages: your date and your details, then the agreement to sign. The form starts fresh, so have the day and the hours you priced ready.

The first page’s button says Submit, but there is a second page after it, and the date is not held until the agreement is signed. Nothing is charged here — signing holds the day for an hour, and the deposit follows by email.

A few things to know

Guests
Up to fifty-six, which is what our tables seat. Above that we are not the right venue, and we would rather say so now than after you have made the drive.
Your hours
Your hours are the hours you book, plus an hour either side of a four-hour day and two either side of an eight. We are on duty for the whole of it, and it is the same window for your vendors.
The end of the night
Every event ends at 10pm. Take-down runs to 11pm on a four-hour booking, or to midnight on an eight. If you have taken The Full Day, collection can wait until the morning.
If it rains
We watch the forecast and make the call four hours before you arrive. If the day needs to be indoors, that is where we set up. The room is part of the same booking, and nothing you have agreed changes.
Deposit
10% of the total including tax, paid when you book. It is not refundable, and it comes off what you owe.
Thirty days before
The one date to remember. The balance is charged to the card you booked with, we ask you for your final numbers and your vendor list, and your caterer shows us their license and their insurance. For a day inside thirty days, all of it happens within a week of your agreement being sent.
Paying by card
The deposit and the balance are both paid by card, with no card fee added. Paying the deposit authorizes the balance to be charged to the same card; if that card changes before then, update it in your booking file, because a charge that does not go through counts as a missed payment. If a charge ever looks wrong, tell us first and we will put it right — disputing a charge you authorized with your bank is a breach of the agreement.
Moving your date
You can change the date once at no charge, as long as your day is more than thirty days away and the new one is within a year.
If you cancel
More than thirty days out, we keep the deposit and nothing else is owed. Thirty days or fewer, we keep half the total including tax. If we manage to book your date again, that money comes back to you. We would much rather move your date than lose it.
If something happens that neither of us can help
Weather that makes the day unsafe, or anything of that kind — we will find you another date inside the year. If nothing works, the money comes back apart from the deposit.
Insurance
You will need a $1 million liability policy for the event, naming Eden Vaile as an additional insured. Event insurers sell these as a standard product; your caterer will have done it before.
The bar
All the alcohol here is ours, so there is none for you to bring and none to carry in, and there are no spirits on the property. Soft drinks and water are yours to arrange. The bar closes half an hour before your end time and never later than 9:30 in the evening, and soft drinks and water can stay out until the last of your guests have gone.
What we do not do
Food, soft drinks, music, flowers and lodging are yours to choose. We send you the Eden Vaile Rolodex — the professionals we recommend, and the places nearby where your guests can stay — when you book.